Roles & Responsibilities

THE PETARIAN ASSEMBLY.
(i) The Petarian Assembly, hereinafter referred to as the Assembly, shall act as the General Body of the Association. The strength of the Assembly shall be as under:

(a) Each entry having entered the college since 1957 and passed out from the college at the time of the election One seat each   

(b) Karachi Chapter REC                     Two seats             2

(c) Hyderabad Chapter REC               Two seats             2

(d) Islamabad Chapter REC                Two seats             2

(e) Lahore Chapter REC                      Two seats             2

(f) Quetta Chapter REC                       Two seats             2

(g) Saudi Arab Chapter REC               Two seats            2

(h) U.A.E Chapter REC                        Two seats            2

(i) UK Chapter REC                              Two seats            2

(j) North America Chapter REC         Two seats            2

(k) Central Executive Committee of HQ            Five seats           5

Provided that the number of seats shall vary according to the number of entries and number of Regional Chapters approved by the CEC from time to time.
(ii) Headquarter of the Assembly shall be located at Cadet College Petaro.
(iii) The Tenure of the Assembly shall be two calendar years starting from first Monday of the month of January.
(iv) Members of the Assembly shall be elected as per following procedure:
(a) The Election Commissioner shall announce the election of the members of the Assembly mentioned in clause (i) of sub article (2).
(b) Date of election will be announced and applications shall be invited globally by the Election Commissioner.
(c) Only life members will be eligible to contest the elections against the seat of their respective entry.
(d) Every member registered with the Election Committee shall exercise his right to vote in person at place(s) designated by the Election Committee or through postal or electronic ballot using email id verified by the REC where he resides in favor of one of the candidate of his entry.
(e) The votes shall be counted separately for each entry and the candidate securing highest number of votes in his entry shall stand elected.
(f) In case of a tie or non-participation of any entry, the Election Committee shall announce bye elections for all vacancies and complete the process within forty five days of holding of the main elections. In case of no responsefrom any entry, the seat will be declared vacant.
(g) The elected office bearers namely, President, Vice President, General Secretary, Joint Secretary and Treasurer of the HQ and President and General Secretary of every Regional Chapter shall represent their respective CEC and REC in the Assembly as non-elected members and will have all the privileges of the elected members in matters of decision-making and voting.
(v) The Assembly in its first session shall elect its Chairman who must have passed out from the College at least twenty five years before the election.
(vi) The Chairman shall represent the Association in the Board of Governors (BoG) of the College against one of the two seats of the Petarians as decided by the BoG in its earlier decision.
(vii) The General Secretary and Treasurer of the CEC shall act as Secretary and Treasurer of the Assembly.
(viii) All members of Assembly shall be honorary and shall not be entitled to any TA & DA and any remuneration.
FUNCTIONS OF THE ASSEMBLY.
(a) To make policy decisions for smooth functioning of the Association, oversee the performance of the HQ and Regional Chapters, and advise them in the interest of the college and the members.
(b) To hold Annual General Meeting (AGM) of its members requisitioned by the Chairman.
(c) To propose, discuss and pass amendments in the byelaws of the Association.
(d) To appoint election committees for election at the HQ and Regional Chapters.
(e) To appoint a committee comprising any number of either of its members or the other Petarians who are members of the Association as may be considered necessary for a specific purpose, project or task.
(f) To act as a bridge between Petarians globally.
(g) To assist Petarians in career making.
(h) To assist and help the CEC to extend scholarships to needy and prominent cadets at the College.
(i) To assist and help the CEC to generate funds for undertaking welfare works for needy Petarians.
(j) It shall consider and approve the annual accounts of the Association put before it by the CEC.
(k) It shall appoint auditor(s) and fix their remuneration.
(l) It shall propose, discuss and add any new provision or amend existing provisions of the byelaws either through its own motion or on the proposal from the CEC or the EC of a Regional Chapter.
(m) It shall consider disciplinary action against a member proposed by the CEC.
(n) It shall consider appeal against termination of membership of a member under article 6.
(o) It shall discuss and approve such plans and schemes  which are in the general interest of the members.
(p) It shall announce date for election of the CEC and the ECs of the HQ and RCs respectively and appoint election committees as provided in the election procedure for the HQ or the RCs as the case may be.
(q) It shall consider and discuss the report of the General Secretary of the CEC regarding activities of the Association during past one year.
(r)  It shall consider any other matter with the permission of the Chairman.

MEETING OF THE ASSEMBLY:

(a)  The Assembly shall meet for AGM once in a calendar year and may meet as many times as requisitioned by the Chairman.
(b)  The Chairman may arrange the attendance of the members not available in Karachi through video conference or other communication tools to make the proceedings meaningful and participatory.
(c)  The meeting place of the Assembly shall normally be in Karachi, unless decided otherwise by 70% members of the Assembly.
(d)  One third of the total of the elected and non-elected members of the Assembly shall form quorum of the Assembly and the meeting shall not proceed if the number of the present members either in person or online or through any other mode decided by the Chairman is less than the quorum.  Provided that if the quorum is not complete, the meeting may be either adjourned or may be taken as ‘Adjourned’ meeting  and all the provisions related to the ordinary meeting shall be deemed to be applicable on the said adjourned meeting.
(e) Any motion coming before the Assembly for consideration and approval shall be decided by simple majority through open vote.  Provided that amendment in the bylaws shall be considered as approved only where a minimum of fifty one percent of the total members of the Assembly have voted in favour of that amendment.
(f) A minimum of twenty one days’ notice shall be given for the meeting of the Assembly specifying time, date and place of the meeting along with agenda, a copy of the audited accounts of the Association and minutes of the last meeting or AGM as the case may be.
(g) If one third of the members send a signed requisition to the Chairman for a meeting or Extra Ordinary Meeting, the Chairman shall call such meeting within thirty days of the receipt of the requisition in his office.
THE PETARIAN ASSEMBLY.
 
(i) The Petarian Assembly, hereinafter referred to as the Assembly, shall act as the General Body of the Association. The strength of the Assembly shall be as under:

(a) Each entry having entered the college since 1957 and passed out from the college at the time of the election One seat each   

(b) Karachi Chapter REC     2
(c) Hyderabad Chapter REC 2
(d) Islamabad Chapter REC 2
(e) Lahore Chapter REC 2
(f) Quetta Chapter REC 2
(g) Saudi Arab Chapter REC 2
(h) U.A.E Chapter REC 2
(i) UK Chapter REC 2
(i) UK Chapter REC 2
(k) Central Executive Committee of HQ 5

Provided that the number of seats shall vary according to the number of entries and number of Regional Chapters approved by the CEC from time to time.
 
(ii) Headquarter of the Assembly shall be located at Cadet College Petaro.
(iii) The Tenure of the Assembly shall be two calendar years starting from first Monday of the month of January.
(iv) Members of the Assembly shall be elected as per following procedure:
(a) The Election Commissioner shall announce the election of the members of the Assembly mentioned in clause (i) of sub article (2).
(b) Date of election will be announced and applications shall be invited globally by the Election Commissioner.
(c) Only life members will be eligible to contest the elections against the seat of their respective entry.
(d) Every member registered with the Election Committee shall exercise his right to vote in person at place(s) designated by the Election Committee or through postal or electronic ballot using email id verified by the REC where he resides in favor of one of the candidate of his entry.
(e) The votes shall be counted separately for each entry and the candidate securing highest number of votes in his entry shall stand elected.
(f) In case of a tie or non-participation of any entry, the Election Committee shall announce bye elections for all vacancies and complete the process within forty five days of holding of the main elections. In case of no responsefrom any entry, the seat will be declared vacant.
(g) The elected office bearers namely, President, Vice President, General Secretary, Joint Secretary and Treasurer of the HQ and President and General Secretary of every Regional Chapter shall represent their respective CEC and REC in the Assembly as non-elected members and will have all the privileges of the elected members in matters of decision-making and voting.
(v) The Assembly in its first session shall elect its Chairman who must have passed out from the College at least twenty five years before the election.
(vi) The Chairman shall represent the Association in the Board of Governors (BoG) of the College against one of the two seats of the Petarians as decided by the BoG in its earlier decision.
(vii) The General Secretary and Treasurer of the CEC shall act as Secretary and Treasurer of the Assembly.
(viii) All members of Assembly shall be honorary and shall not be entitled to any TA & DA and any remuneration.
 
FUNCTIONS OF THE ASSEMBLY.
 
(a) To make policy decisions for smooth functioning of the Association, oversee the performance of the HQ and Regional Chapters, and advise them in the interest of the college and the members.
(b) To hold Annual General Meeting (AGM) of its members requisitioned by the Chairman.
(c) To propose, discuss and pass amendments in the byelaws of the Association.
(d) To appoint election committees for election at the HQ and Regional Chapters.
 
(e) To appoint a committee comprising any number of either of its members or the other Petarians who are members of the Association as may be considered necessary for a specific purpose, project or task.
(f) To act as a bridge between Petarians globally.
(g) To assist Petarians in career making.
(h) To assist and help the CEC to extend scholarships to needy and prominent cadets at the College.
(i) To assist and help the CEC to generate funds for undertaking welfare works for needy Petarians.
(j) It shall consider and approve the annual accounts of the Association put before it by the CEC.
(k) It shall appoint auditor(s) and fix their remuneration.
(l) It shall propose, discuss and add any new provision or amend existing provisions of the byelaws either through its own motion or on the proposal from the CEC or the EC of a Regional Chapter.
(m) It shall consider disciplinary action against a member proposed by the CEC.
(n) It shall consider appeal against termination of membership of a member under article 6.
(o) It shall discuss and approve such plans and schemes  which are in the general interest of the members.
(p) It shall announce date for election of the CEC and the ECs of the HQ and RCs respectively and appoint election committees as provided in the election procedure for the HQ or the RCs as the case may be.
(q) It shall consider and discuss the report of the General Secretary of the CEC regarding activities of the Association during past one year.
(r)  It shall consider any other matter with the permission of the Chairman.
 
 

MEETING OF THE ASSEMBLY:

(a)  The Assembly shall meet for AGM once in a calendar year and may meet as many times as requisitioned by the Chairman.
(b)  The Chairman may arrange the attendance of the members not available in Karachi through video conference or other communication tools to make the proceedings meaningful and participatory.
(c)  The meeting place of the Assembly shall normally be in Karachi, unless decided otherwise by 70% members of the Assembly.
(d)  One third of the total of the elected and non-elected members of the Assembly shall form quorum of the Assembly and the meeting shall not proceed if the number of the present members either in person or online or through any other mode decided by the Chairman is less than the quorum.  Provided that if the quorum is not complete, the meeting may be either adjourned or may be taken as ‘Adjourned’ meeting  and all the provisions related to the ordinary meeting shall be deemed to be applicable on the said adjourned meeting.
(e) Any motion coming before the Assembly for consideration and approval shall be decided by simple majority through open vote.  Provided that amendment in the bylaws shall be considered as approved only where a minimum of fifty one percent of the total members of the Assembly have voted in favour of that amendment.
(f) A minimum of twenty one days’ notice shall be given for the meeting of the Assembly specifying time, date and place of the meeting along with agenda, a copy of the audited accounts of the Association and minutes of the last meeting or AGM as the case may be.
(g) If one third of the members send a signed requisition to the Chairman for a meeting or Extra Ordinary Meeting, the Chairman shall call such meeting within thirty days of the receipt of the requisition in his office.